About the role
Main areas of responsibility:
Applications
- Manage all elements of the application process, from advising prospective applicants on eligibility, interpretation of guidelines and submission of their applications over email, telephone, video and in person to assessing and managing grant applications including visiting and seeking additional information and advice from others where appropriate.
- Lead on managing the budget and processes in place for grants made that fall under our ‘other’ category and are outside of our main and programme-related funding guidelines.
- Lead on managing the budget and processes in place for grants made that fall under our grant programmes, for example the Museums and Galleries Fund and the UK Overseas Territories Fund.
- Lead on all aspects of reviewing first stage applications, ensuring that tasks that are delegated to other members of the team are completed accurately.
- Review and sign off assessment/visit reports on applications, before they are shared with the Board for consideration at Board meetings.
- Oversee the communication of decisions to applicants by the Grants Manager and Grants Officer, with particular focus on ensuring feedback is given in all cases and it is relevant and useful.
- Contribute to the development and maintenance of a pipeline of applications that support our strategic priorities relating to our three funding categories and our funding programmes.
Grant management, monitoring and learning
- Provide regular updates to the Director, Head of Research and Impact and Grants Team on the grants budget and progress against our overall grantmaking activities and grants cycle – including in the form of written updates for Trustees as part of Board meetings and meetings relating to the assessment of first stage applications.
- Provide support, as the named point of contact, to up to 70 live grant-holders, and process and respond to their progress and final reports as they are received.
- Work with the Grants Team and Finance and Operations Manager to ensure grants payments are issued and made in a timely manner.
- Work with the Director, Head of Research and Impact and the Grants Team to develop and implement the Foundation’s approach to ‘funder plus’ support, communications and evaluation and learning.
- Work with the Grants Team and Trustees to review the grant guidelines at least annually, with information on the website reviewed more regularly, to ensure that information for applicants and grant-holders is widely understood and reflects best and promising practice.
Policy and external events
- Contribute to the development of grantmaking strategy and policy, producing support materials and researching areas of interest as required.
- Support the Foundation’s convening activities.
- Represent the Foundation at seminars, receptions and similar gatherings.
- Keep abreast of relevant current issues in the charity and grantmaking sector and develop appropriate links and networks to support this – use these insights to inform internal practice.
Governance and process
- Ensure that the grants database, and grantmaking systems and processes are being used effectively by the team, and that they are reviewed and refined on an ongoing basis, including the ‘live’ grantmaking process document that is in place.
- Ensure that all grantmaking paperwork is stored properly on our grants database and SharePoint.
- Lead on the production of relevant Board or Committee papers, including minutes.
- To recruit, line manage and support members of staff including consultants.
Supervision
- Line manage the Grants Manager and the Grants Officer, and any other staff based in the Grants Team (should the team expand).
General
- Undertake any other duties in support of the Foundation’s business as may be reasonably required.
How to apply
For the recruitment pack please click here
To apply, please email your CV and a supporting statement, both of which should be no more than two sides of A4, to recruitment@ellerman.org.uk by 5pm on 30 August. In your supporting statement, please explain why you are interested in the role and provide evidence of your suitability against the criteria outlined in the Job Description and Person Specification.
We also require the names, positions, organisations and telephone contact numbers of two referees, relevant to this role. References will only be taken once your express permission has been granted. Finally, please flag any dates when you will not be available or might have difficulty with the recruitment timetable.
If you have any queries about the role or the application process, please contact the Foundation’s Director, Sufina Ahmad MBE, on sufina@ellerman.org.uk. You can also look at our website for more information about our work: https://ellerman.org.uk
We value diversity, equity and inclusion (DEI) within our staff team and welcome applications from everyone. You can find out more about our approach to DEI in our DEI Policy available on our website here. If you have any access requirements that need to be considered in order to support your application to us, then please contact our Director, Sufina Ahmad MBE on sufina@ellerman.org.uk to discuss these further.
If you would like to submit an application as a job share, then we ask that you and the person you intend to share the role with submit your CVs and your separate supporting statements in one email to the recruitment inbox.