About the role
The is someone who will shape the Foundation in the next phase of its growth and help lead our small enthusiastic team.
For us the role of Grant and Operations Manager is pivotal, a senior member of the team who is able to lead the grant function as well as ensure that operations run smoothly.
We would welcome applicants from all suitably qualified persons regardless of their gender, race, disability, religion/belief, sexual orientation, or age. While this is a full-time, permanent position, we have embraced the hybrid working model, split across office and remote working, and are committed to offering flexible working arrangements. We are open to discussion regarding how this flexibility might be achieved.
1) Lead the development of the grant strategy
We are currently restructuring our grants to fall under key themes. It will be the responsibility of this role to ensure that these themes and the grant funds remain relevant and in tune with the needs of the young people of Camden. Shaping, delivering and managing the full grant cycle under the key themes is core to this role.
2) Develop the grant giving model further to include a transparent monitoring and evaluation system
We have made great strides in developing this though greater refinement and systematisation of the process is required. Using the CRM system to support and deliver this work will be essential.
3) Represent YCF at external grant meetings, supporting the CEO as required with key funders
YCF belongs to a large number of groups who discuss standards of monitoring and evaluation, accreditation models as well as funders who focus on the welfare of young people. It will be your responsibility to prioritise and engage with these groups to learn, participate and challenge as appropriate. This includes the YPF Trust network of which we are an integral part.
4) Ensure operational effectiveness for both grants and the wider YCF
We have recently reviewed most of our operational process and brought many up to date. This role will have the responsibility for maintaining, or in the area of the CRM, manage its development.
- CRM - manage the development of this system through constant improvements and ensuring that there is momentum behind the delivery
- HR - responsible for onboarding, leaving and absence record (note, there are new contracts, supporting policies and absence record)
- Office management - contracts around rent, insurance, equipment, IT, telephone. Most of these have just been updated
- Invoice monitoring and approval. New process in place which is working well - maintain.
As a leader of the organisation, you will be responsible to the Grant Committee who oversees all grant making activity as the ultimate decision making body. In addition, you will need to convene grant assessment committees for various themes, ensuring that the composition is inclusive and diverse.
You will be able to effectively deputise for the CEO as needed. You will support all members of the team and work collaboratively to ensure that they have the support that they need to succeed. As an expert in grant management, you will be able to advise colleagues and help troubleshoot as needed.
We are looking for someone who is both strategic and practical, someone who demonstrates initiative to drive projects forward in an organised and effective manner. To be successful in this role, you will able to see the big picture but have great attention to detail.
As this is a senior role, we are looking for someone who has grant design and management experience combined with the ability to take on the challenge of running a small office. The duality of this role is unique, but the skills required to do both well are complementary.
Ideally, you will have experience of the children and youth sector.
You will work with a small team, and have dotted line responsibility (with the CEO) for the Business Development Officer. This role not only supports the CEO with the business development function but also supports the Grants and Operations Manager with grant management.
You will demonstrate our values: collaboration, equality, community and sustainability.
You will be responsible for engaging a wide range of people to deliver on the vision of the Foundation. To do this, you will need to have:
You will be passionate and committed to improving the lives of young people
- Strong visionary leadership.
People will want to get on board with what you are doing, and you will be able to clearly demonstrate substantial and successful experience of team leadership and managing people
- Exceptional people skills.
Whether working with your committees, external funding bodies or simply your own team members, you can talk to them all, and you can unite them towards a shared vision.
- Financial responsibility.
Sensible use of money is a core aspect of the Foundation, so this is not a job for the fiscally irresponsible. You are responsible for spending our funds wisely in order to have the greatest impact.
Proficiency/ understanding of the following systems:
- CRM systems as you will be the project manager for the further development of the system
- Use of share drives
- Project management
- Quickbooks or other accounting software
- Microsoft office (PowerPoint, Excel, Outlook and Word)
How to apply
Please send a covering letter outlining why you would be suitable for this role together with your most recent CV to our consultant firstname.lastname@example.org
Please note: only applications with a covering letter will be considered
Closing date for applications: midnight on 18 April
Review of shortlisted candidates: 19-21April
First interviews to take place: w/c 25 April
Please note: Due to the high level of interest in our organisation, we are unfortunately only able to acknowledge the individual applicants invited to interview.